Migrating from Jira to monday dev for Enhanced Product Management in SaaS

About The Company

Our client is a rapidly growing SaaS company headquartered in the United States, specializing in project collaboration and productivity tools for remote development teams. The company manages multiple product lines and works across distributed teams in North America, Europe, and Southeast Asia.

Summary

We helped a growing SaaS company migrate from Jira to Monday dev to improve product management efficiency. The client faced collaboration issues, visibility gaps, and onboarding delays with Jira. We implemented a tailored monday dev setup including sprint boards, integrated tools like GitHub and Slack, and executive dashboards. Post-migration, the client saw a 30% improvement in sprint planning speed and a 60% reduction in onboarding time. Monday dev’s flexibility enabled smoother cross-functional collaboration and empowered product managers to focus on strategy over administration. The migration significantly boosted overall productivity and helped streamline their agile development cycle.

Customer Challenges

With a fast-paced development cycle and frequent product releases, efficient task management and real-time visibility were critical needs for their product managers. The product management team had long relied on Jira for tracking development, bugs, and sprint planning. However, they faced several challenges:

• Lack of visual flexibility: Jira’s rigid, technical UI was not user-friendly for non-technical stakeholders like marketing, customer support, or leadership.
• Inefficient cross-department collaboration: Product managers had difficulty aligning design, dev, QA, and business teams on shared goals and timelines.
• Slow onboarding: New team members struggled with Jira’s complexity.
• Limited visibility into capacity planning: There was no easy way to get high-level visibility across teams, epics, and sprint progress.
• Fragmented workflows: Dependencies with tools like Slack, GitHub, Figma, and customer feedback loops required constant manual syncing.

These issues were slowing down sprint execution, delaying releases, and reducing team morale.

Solutions

We conducted a detailed audit of the client’s existing Jira setup and workflows. After several strategy workshops with product managers, developers, and operations leads, we proposed a migration to monday dev — a solution better aligned with collaborative, agile product development.

Here’s what we implemented:

Data Mapping & Migration

• Migrated all active boards, sprints, epics, user stories, and issue history from Jira to monday dev using automated migration scripts and API integrations.
• Maintained historical context for product managers while cleaning outdated tasks.

Customized monday dev Workspaces

• Designed multiple monday dev workspaces: Product Roadmap, Sprint Management, QA Tracking, and Release Planning.
• Used connected boards and mirror columns to maintain real-time visibility across all stages of the product lifecycle.

Improved Sprint Planning and Task Management

• Enabled clear backlog grooming with priority tags, estimation fields, and dev assignment via custom item templates.
• Created sprint dashboards with real-time progress bars, burndown charts, and capacity indicators.

Enhanced Collaboration & Automation

• Integrated Slack, GitHub, Figma, and Intercom using native integrations and Make.com for cross-platform automation.
• Triggered notifications and updates based on status changes, sprint deadlines, and review cycles.

Product Reporting & Dashboards

• Built executive-level dashboards showing high-level metrics like feature completion rate, bug counts, and team velocity.
• Embedded timelines and workload views for accurate resource planning.

Results:

Within 45 days of the migration, the client reported noticeable improvements across multiple areas:

• 30% faster sprint planning due to improved visibility and simplified workflows.
• 45% increase in collaboration across teams, with product managers and business units working together in a centralized tool.
• 60% reduction in onboarding time for new team members, thanks to monday dev’s intuitive UI.
• Real-time insights enabled better decision-making for release dates and backlog prioritization.
• Product managers felt more empowered, spending less time on admin and more on strategy and user feedback.

Technology and Tools Used:

Monday dev

Final Words

CloudCache Consulting enabled a smooth transition from Jira to monday dev by focusing on the needs of modern product managers in the SaaS space. By aligning tools with workflows and automating collaboration, we helped our client increase speed, clarity, and productivity across their development lifecycle. Whether you're scaling your SaaS product or aiming to reduce tool friction, monday dev offers a powerful, user-friendly alternative to Jira — and CloudCache is your trusted monday consulting partner to make the switch seamless. You can contact us in Upwork as well.